Creating an event

Hosting an event is the most direct way to bring volunteers together. The new-event stepper walks you through it screen by screen — and saves your progress in your browser, so it's safe to step away and come back later.

Step 1 — Open the stepper

Click Events in the sidebar, then click Create Event at the top-right of the All Events page.

Step 2 — Describe Your Event

This is the first screen. Pick the Event Format (In-Person Event or Virtual / Online Event), optionally pick an Event Type, and write a short description telling people what it's for and what to expect. Then click Next.

Step 3 — Pick the location (in-person only)

For in-person events, type the address — the site uses Google Places to suggest a real one. You can also mark the location as a Recurring Location if it's somewhere you'll run events at regularly. (Virtual events skip this step.)

Step 4 — Schedule (recurring locations only)

If you marked the location as recurring, you'll get a Schedule step where you either pick individual dates ("Pick Dates" tab) or set a weekly cadence on a date range ("Recurring Schedule" tab). There's a maximum of 52 dates per location.

Step 5 — Pick the date and time

The Date & Time step asks for the event date, start time, and end time (all in Mountain Time / Alberta).

Step 6 — Add the details

Give the event a clear, short title. For virtual events, paste the video-call link into the Video or Streaming Link field and decide whether to keep the link available after the event for recording playback. There's also a private Volunteer-Only Notes field if you have notes only signed-in volunteers should see.

Step 7 — Review and confirm

The Review step shows everything you've entered. When it looks right, click Confirm & Create Event (or Confirm & Create Virtual Event / Confirm & Create Location if you're creating a virtual event or a recurring location). The event appears on the All Events page right away, and members of the relevant city group are emailed about it.

Adding shifts or editing afterwards

Shifts are set up after the event exists — open the event's edit page to add or change them. You can edit any part of the event from its Organizer controls panel. See the editing help article for the details.