Running a popup (the full guide)

A popup is a place and time where supporters come to pick up a free lawn sign. This is the big-picture guide that ties the whole thing together — from setting one up to handing out signs on the day.

1. Create it

In the sidebar, open Popups, then click Create a popup. The form walks you through four short steps — Location, Dates, Details, Review — and you finish with Confirm & create popup. Full details are in Creating a popup.

2. It goes live on Forever Canadian

You don't have to do anything else — your popup publishes itself to the public website. On the popup's page, the status moves from Publishing… to Live on Forever Canadian, usually within a minute. After that, your popup shows on the public map and supporters can open its page to reserve a sign.

3. Share it

As soon as your popup is live, Forever Canadian emails you ready-to-share links and graphics — a link to your popup's page, Share buttons for Facebook, X, WhatsApp, LinkedIn and email, and finished images (English and French) with captions. Open that email and share straight from it.

On the popup's page, the Share your popup box has your Poster code and links to the Public page and Poster page, plus a QR code supporters can scan at your table to reserve a sign. To promote it online, copy the Public page link and post it. (The QR Codes page under Resources is the whole campaign's code, not your popup's — your popup's own code is the one on the share card.)

4. Volunteers RSVP — supporters reserve

These are two different things, and it helps to keep them straight:

• An RSVP is a volunteer telling you they'll come and help. They tap Yes, I'll be there, Maybe, or No on the popup's page (or from an email link). On the popup's page, they can also sign up for a shift. See RSVPing to a popup.
• A reservation is a member of the public reserving a lawn sign on the Forever Canadian website. You can't make those for them — you just watch the counts come back.

5. Hand out signs

At your table, you hand out signs and record each one. The step-by-step is in Handing out lawn signs. Afterwards, the Reservations on Forever Canadian card on your popup's page shows Coming, Maybe, Not coming, Signs reserved, and Signs handed off.

6. Change or take it down

If you've closed the tab, you can always get back to a popup: in the sidebar, open Popups, then My popups, and click the popup you want. That opens its management page — there's no separate "Manage" button; the popup's own page is where you manage it.

From there, click Edit popup to reopen the form and Save changes; use Adjust signs available to change the sign count; or Cancel popup to take it down (supporters with the link see a friendly "no longer scheduled" message). See Editing a popup.

Older single-date one-off popups use the same controls, but Edit opens the single-event form and there is no Add another date option.